Privacy Policy

INFORMATIVE PLATFORM
according to art. 13 of 2016/679 (EU) Regulations

INSTRUCTIONS

This text is available to any person who supplies their personal data to Federlegno Arredo Eventi S.p.A. using the platform of Salone del Mobile. Milano

 

Matrix of the Editor and Review
Phases Responsibility (Function) Responsibility (Name) Date
Editor Privacy office TZ&A Studio Associato [•] 29.3.2021
Revision Legal office FLA Eventi [•] 12.04.2021
Approval [•] [•] [•]

 

INFORMATIVE

according to art. 13 of 2016/679 (UE) Regulations of the European Parliament and Council of 27 April 2016

According to article 13 of the General Regulations concerning Data Protection –2016/679 (EU) Regulations of the European Parliament and Council dated 27 April 2016, concerning the protection of individuals with regard to the processing of personal data, as well as the free circulation of this data (hereinafter referred to as “GDPR”), we would like to inform you of the processing of your personal data that was supplied when filling out the registration form of the “Salone del Mobile.Milano” exhibition, (hereinafter “Event”) or the different forms that can be found on the www.salonemilano.it website, (hereinafter “Site”)

 

Data Holder
The Data Holder is Federlegno Arredo Eventi S.p.A., with legal headquarters in Milan, Foro Buonaparte n. 65, tax identification number and registration number in the Registry of the Enterprises in Milan: 06987590152 (hereinafter “FLA Events” or “Holder ”).

 

Mandatory purposes for which the processing does not require your consent

Purposes legal Base of the processing
Management of the supplied data for the registration to the Event and the purchase of the ticket, and implementation of all relative legal and fiscal obligations (Art. 6, codicil 1, letter b), GDPR) Fulfilling a contractual obligation
(Art. 6, codicil 1, letter c), GDPR) Processing is necessary to fulfil a legal obligation to which the Holder is subject
Management of the data supplied for the registration to the Website and the digital events, and to access the connected services (Art. 6, codicil 1, letter b), GDPR) Fulfilling a contractual obligation
Storing and conserving data, sending information and communications, also electronic, that you requested through the Website, sending documents inherent to the relationship with FLA Events (Art. 6, codicil 1, letter b), GDPR) Fulfilling a contractual obligation
(Art. 6, codicil 1, letter c), GDPR) Processing is needed to fulfil a legal obligation to which the Holder is subject
(Art. 6, codicil 1, letter f), GDPR) Processing is necessary for the pursuit of the legitimate interest of the Holder, connected to the organisation and administration of its own organization

 

Optional purposes for which the processing requires your consent

Purposes legal Base of the processing
Promotional and marketing activities with the supply of material and news regarding FLA Eventi and their activities, new services, products, promotions, initiatives, advantages and other interesting information, also by sending specific papers and/or electronic messages, by newsletter (email, sms, mms, instantaneous message) and/or telephone; invitation to fair events and initiatives organised and/or sponsored by FLA Eventi. (Art. 6, codicil 1, letter a), GDPR) Consent of the person concerned
Disclosure of your personal data to third party partners (ex. exhibitors of the Event, organisers of collateral initiatives to the Event, or other active operators in the Event) to be processed independently for marketing purposes. (Art. 6, codicil 1, letter a), GDPR) Consent of the person concerned
Profiling and elaboration of your personal data, preferences, and interests with automated systems to define and offer the most appropriate services and products and that are suitable to your requirements. (Art. 6, codicil 1, letter a), GDPR) Consent of the person concerned

 

Addressees of your personal data

 

  • For the fulfilment of the purposes indicated above, your personal data could be disclosed to:
  • holder employees and/or collaborators, duly appointed as authorised and instructed subjects concerning the processing modes of this data;
  • other Companies of the `Federlegno Arredo Eventi S.p.A.' Group for the management of specific functions and/or services;
  • third party subjects other than the Holder, such as:

 

Third party subjects or categories Purposes Note
IT Companies Management, maintenance, and updating of the Holder’s systems and software  
Suppliers of networks, electronic communication services and telecommunication and computer storage services, conservation and electronic management of the data Hosting, housing, Cloud, SaaS, and other electronic remote services needed for the Holder’s activities; compliant services for the storage and conservation of electronic documents Cloud services could involve data processing in Extra EU countries, that guarantee suitable confidentiality rights
Subjects that FLA Eventi uses for various reasons for the organisation of the Event and the services offered throughout the Website Organization, administration, financial and accountancy management services  
Consultants, professionals, legal offices, arbitrators. Judicial, extrajudicial, and insurance activities in case of claims Organization, administration, financial and accountancy management  
Vigilance and control authorities and bodies, and in general, public, or private subjects with publicist type functions For compliance to laws and applicable legal proceedings and to answer the requests of the competent authorities  

 

The Companies that are part of the Federlegno Arredo Eventi S.p.A. Group and the third-party subjects to whom your personal data may be shared act as:

  • holders of the processing, that is subjects who determine the purposes and means of the processing of your personal data;
  • those responsible for the processing, that is subjects who process personal data on behalf of the Holder;
  • co-holders of the processing that determine the purposes and means of the latter jointly with the Holder.

The list and updated information of the subjects defined as Holders, responsible subjects or co-holders is available through the Holder.

 

Storage period of the personal data
The storage period of the personal data is illustrated below, or if it is not possible, the criteria used to determine the length of the storage period.

 

Personal data and documents Period of storage or criteria to define it
Identification documents and those relative to the relationship with the Holder For the time it takes to fulfil the purposes of the processing and subsequently, in the limits granted by the law, for administrative and book-keeping purposes, as well as to enforce or protect the rights of the Holder, when necessary
Contact data for promotional and marketing purposes, newsletters, invitations to events detailed above For the time needed to fulfil the processing purposes and, in any case, for a period no longer than five years
Profiling For the time needed to fulfil the processing purposes and, in any case, for a period no longer than five years

 

Rights of the person concerned
We inform you of certain rights provided by the GDPR concerning personal data and its processing that you can request to the Holder.

Rights Description Ways to make it effective
Consent revocation right (art. 13, codicil 2, letter c) You have the right to withdraw your consent for the processing for which it was requested, without prejudice to the lawfulness of the processing based on consent prior to revocation Communications should be sent to the email address privacy@salonemilano.it
Right of access to your data (art. 15) You may request: a) the purposes of the processing; b) the categories of personal data concerned; c) the addressees or the categories of addressees to whom the personal data has been or will be shared, in particular third party countries or international organisations; d) when possible, the period of conservation of the personal data provided or, if it is not possible, the criteria used to determine this period; e) the existence of the right of the person concerned to ask the processing holder to rectify or cancel his/her personal data or the limitation of the processing of the personal data that concern this person or to oppose their processing; f) the right to lodge a complaint to a control body; g) all the information available concerning their origin if the data was not supplied by the person concerned; h) the existence of an automated decisional process, including the profiling according to article 22, paragraphs 1 and 4, and, at least in these cases, significant information on the logic used, as well as the importance and the consequences provided by this processing for the person involved. You have the right to request a copy of the personal data object of this processing Communications should be sent to the email address privacy@salonemilano.it
Right to correction (art. 16) You have the right to request the correction of incorrect personal data that concerns you and to obtain the correction of incomplete personal data Access to the personal area
Right to be forgotten (art. 17) You have the right to request the cancelling of your personal data from the Holder if the personal data is no longer necessary regarding the purposes for which it was collected or otherwise processed Communications should be sent to the email address privacy@salonemilano.it
Right to the limitation of the processing (art. 18) You have the right to request the limitation of the data processing from the Holder when the individual disputed the exactitude of his/her personal data (for the period necessary for the Holder to verify the exactitude of this personal data) or if the processing is illegal, but you object to the cancelling of the personal data and request the limitation of its use instead, or if this data is necessary for the assessment, exercise or defence of a right in court, when it is no longer needed by the Holder. Communications should be sent to the email address privacy@salonemilano.it
Right to data portability (art. 20) You have the right to receive the personal data that was supplied to us, and that concerns you, in a structured and commonly used legible format from an automatic device and you have the right to transmit this data to another holder if the processing: (i) was based on consent, (II) on a contract and (III) if the processing is carried out with automated means, unless the processing is necessary to carry out a task of public interest or connected to the exercise of public power and that this transmission does not infringe on third party rights. Communications should be sent to the email address privacy@salonemilano.it
Right to oppose (art. 21) You have the right to object at any time, in whole or in part, to the processing of your personal data if the processing is carried out to pursue a legitimate interest of the Holder, that is in case the processing is carried out for direct marketing purposes. Communications should be sent to the email address privacy@salonemilano.it
Right to lodge a complaint with the supervisory authorities (art. 77) You have the right to lodge a complaint with the supervisory authorities if you believe that the processing that concerns you infringes the GDPR.  

 

The exercise of the above-mentioned rights is subject to the limits, regulations and procedures provided by the GDPR, that the person concerned must know and implement. Pursuant to article 12 codicil 3, the Holder will furthermore supply the information relative to the action undertaken without unjustified delay to the person involved, and, however, at the latest within a month from the reception of the request itself. This deadline can be extended for two months, if necessary, bearing in mind the complexity and the number of requests. The Holder of the processing must inform the person involved of this extension and the reasons for this delay, within a month of the reception of the request.

Changes and updating
This informative is subject to changes and/or integrations, also as a consequence of the applicability of the GDPR and eventual future legislative changes and/or updates.
The updated informative is always available on the Holder's website.

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The personal data supplied can be processed by the Holder with or without the use of electronic instruments.

We would also like to inform you that the communication of your personal data for the indicated compulsory purposes is a legal or contractual obligation or a necessary requirement for the implementation of contractual obligations, therefore you must supply your personal data, because otherwise it will not be possible to manage your relationship with FLA Eventi.