Mandatory documents

In order to participate in the exhibition, companies must present mandatory safety documents and certifications proving that the stand has been set up correctly.

 

 

Please note that the use of plasterboard or similar materials for the installations is prohibited, whether they are used for walls, false walls, external infills and false ceilings in general. If for design and/or architectural reasons your choice falls on the materials specified above, Fiera Milano will evaluate the possibility of granting an exemption, only under the conditions set out below:

  • communication from the installer/exhibitor with evidence of the parts of the installation where plasterboard or similar materials would be used;
  • transmission of the technical data sheets of the proposed material with evidence that the same has been made with natural and recycled plaster and with a fire reaction class compatible with that reported in par. 2.6.1 of the Fiera Milano Technical Regulations;
  • transmission of a commercial agreement, commitment or declaration by a waste management company for the recycling/recovery of the decaying plasterboard from the assembly and disassembly phases.

Any use detected on site and not authorized in the manner indicated above will be subject to a penalty of up to €10,000.00 for the exhibitor/installer.
For further information: gestionerifiuti@fieramilano.it

The “Mandatory Documents” section of “Compulsory Documents” on the Fiera Milano Exhibitor Portal is reserved for uploading documents required for taking part in the trade fair. This includes all forms, including those relating to security obligations, which companies are required to fill in and complete, along with any related documents that may be required.

The most relevant obligation for commissioning exhibitor companies concerns the DUVRI (Unified Document for Assessment of Interference Risks) or, if necessary, the PSC (Safety and Coordination Plan), respectively, should the regulations contained in Art. 26 of Legislative Decree 81/08 apply, or those contained in Title IV of the same decree, according to the provisions of Interministerial Decree of 22/07/14. 

This documentation must be uploaded onto the Fiera Milano Exhibitor Portal available to the competent authorities (ATS and Forces of Law and Order) and be made available on the stand for the entire period of the trade fair (including set-up and take-down).

A facsimile DUVRI model can be found in the relevant section of the Technical Regulations  along with the guidelines for its compilation.

Certification must be produced for all structures/installations/systems built in the fairgrounds, attesting to their correct construction in accordance with the regulatory provisions. All the documentation must be kept available in case of checks by the relevant authorities and by Fiera Milano. This documentation constitutes the “Stand Construction File.”

All the documentation pertaining to the work involved in building the stands should be considered an integral part of the file, such as the DUVRI, PSC and POS (where required). 

Following the set-up operations, the exhibiting companies must hand the following over to Fiera Milano (Stand Control Office) at the fairground Service Centre - tel. 02.4997.6495):

  • A declaration of correct fit up by the installer (facsimile available for download from the Fiera Milano Exhibitor Portal);
     
  • A test certificate signed by a qualified professional, without which the area may not be used. Please note that the certificate must be drawn up by a professional who has been registered with Italian professional associations for at least ten years and who has not played any part whatsoever in the design, management and execution of the works;
     
  • A declaration of correct installation of classified fire reaction materials ("Fire Safety Construction Materials” form, downloadable from the Fiera Milano Exhibitor Portal)

The deadline for the submission of the declaration of correct assembly and testing is 24 hours before the start of the fair.

Information for contractors and sub-contractors on obtaining credit licences

As of 1st October 2024, “credit licences” have become mandatory for companies – including those not strictly designated construction companies – and self-employed workers operating on temporary or mobile construction sites. 

With regard to trade fairs, all areas that require the application of Title IV of Legislative Decree 81/08 fall under the definition of “construction sites,” and in particular:

  • stand structures with a height of 6.50 m or more;
  • biplanar structures (mezzanines) with a surface area of more than 100 square metres;
  • tensile structures and temporary structures more than 8.50 m high above a stable floor.

Credit licence applications may be  submitted by the legal representative of the company or the self-employed person via the National Labour Inspectorate portal, using IT methods that ensure the identification of the person accessing the services (SPID, CIE).

For the issuance of licences, applicants must be in possession of the requisites listed on the National Labour Inspectorate portal.

Credit licences are not required by those delivering supplies or services of an intellectual nature to or on construction sites (engineers, architects, surveyors) and companies in possession of Class III SOA qualification certificates, or higher.

Companies and self-employed persons established in an EU Member State other than Italy or in a non-EU Member State must also be in possession of credit licences, as per  Article 27 of Legislative Decree No. 81/2008.

However, credit licences may also be issued:

  • to companies established in an EU Member State, on the basis of a declaration certifying that they are in possession of an equivalent document issued by the competent authority of their country of origin;
  • to companies established in a country outside the European Union pursuant to a declaration certifying that they meet the requirements under Italian law. 

In the absence of an equivalent or recognised document under Italian law as set out above, foreign companies and self-employed persons are also required to apply for licences in the same way as Italian companies and self-employed persons, namely

  • for companies established in an EU state, possession of equivalent documentation (e.g. possession of an A1 certificate rather than a DURC) is always permissible;
  • non-EU companies, on the other hand, must be in possession of the same documents as those required of Italian companies and self-employed workers, in accordance with current legislation.

Please note that when requesting an electrical connection at the EAST and WEST Customer Service offices, the following documentation is required:

  • A copy of the Declaration of Electrical System Conformity, pursuant to Ministerial Decree 37/08, signed by the technical manager.
  • A copy of the Chamber of Commerce, Industry, and Crafts registration or the Provincial Register of Italian Artisan Businesses certifying the contractor's authorization to install electrical systems (valid for at least 6 months).
  • A self-certification certifying that Ministerial Decree 37/08 and all its mandatory original documents are present at the client's premises (this form is available at the Customer Service office and must be completed there).

Upon submission of the above documentation, electricity will be provided to the stand.

Exhibitors using foreign electrical installers, in the absence of the Declaration of Conformity required by Ministerial Decree 37/08, must request an electrical system inspection from Fiera Milano (this service is available on the Exhibitor Portal).

For further information: isaloni@customerservice.fieramilano.it

Exhibitors and fitters working on their behalf are prohibited from using, within the exhibition centre, lifting equipment (electric forklifts and pallet trucks) that they own or have at their disposal. The movement of goods and materials within the exhibition centre may be carried out exclusively through the Official Forwarder of Fiera Milano (Expotrans), to guarantee strict compliance with safety regulations. Only trucks with crane arms on board will be permitted to use.

The Official Forwarder, in addition to the usual services provided with an operator, as set out in the Official Price List approved by Fiera Milano, may rent electric forklifts and pallet trucks, without an operator (cold), to meet the needs of Fitters and Exhibitors with a particularly high workload; the request for rental of such equipment must be made with at least thirty days' notice and must include continuous use of at least five days for the assembly phase and at least three days for the dismantling phase.

Up to a maximum of two servo-vehicles may be rented for each individual event, which will be used exclusively by the personnel of the requesting company (maximum two users for each vehicle).

Any request to cancel the service must be communicated within three working days of the scheduled start date, under penalty of payment of the entire quoted rental fee.

Please note that it is strictly forbidden to provide services to external companies or third parties. Any failure to comply with the above provisions will be sanctioned with withdrawal of the vehicle and the related pass.